When you visit our career website, various information is exchanged between the device (laptop, tablet, smartphone, etc.)  you are using and our server, to include personal data. The information collected is used, among other things, to optimise our career website or to display advertising in your device’s browser.

Purposes of data processing/legal basis:

When you visit our career website, your device's browser will automatically and without any action on your part send the following data to our career website’s server:

• The IP address of the requesting internet-enabled device
• The date and time of access
• The name and URL of the retrieved file
• The website/application from which the access was made (referrer URL)
• The browser you are using and, if applicable, the operating system of your internet-enabled computer
• The name of your access provider

This data is temporarily saved in a log file for the following purposes:

• To ensure a smooth connection
• To ensure seamless use of our website/application
• To evaluate system security and stability

If you have enabled use of geolocation data in your browser or in the operating system or other settings of your device, this data will only be used to offer you individual services (e.g. the location of the closest job offer) based on your current location.

Retention period/criteria for determining the retention period:

Geolocation data is not sent to our career website’s server and will not be stored. This will be deleted when you leave our career website.

Purposes of data processing/ legal basis:

We, Lidl Great Britain Limited, Lidl House, 14 Kingston Road, Surbiton, KT5 9NU, use cookies on our websites.

https://careers.lidl.co.uk/.  

Cookies are small text files that are stored on your device when you visit our website. Cookies do not cause any damage to your device and do not contain any viruses, trojans or other malware. Information relating to the specific device used is stored in the cookie. However, this does not mean that we gain immediate knowledge of your identity.

The use of cookies and other technologies for processing usage data serves the following purposes, depending on the category of the cookie or other technology:

• Technically necessary: These are cookies and similar methods without which you cannot use our services (for example, to display our website correctly/functions you want to use, to save your login in the login area).
• Ease of use:
• Statistics: These allow us to compile pseudonymized statistics on the use of our services. This helps us to determine, for example, how we can adapt our career website even better to suit the needs of the website users.
• Marketing: This allows us to display advertising content that suits you based on the analysis of your usage behavior. Your usage behavior can also be tracked via different websites, browsers or devices using a user ID (unique identifier).

You can find an information overview of the cookies and other technologies used along with the respective processing purposes, retention periods and any third-party providers involved here.

When using cookies and similar techniques for processing usage data, the following types of personal data are processed in particular depending on the purpose:

Technically necessary:

Ease of use:

• Output of recently viewed jobs
• Output of saved jobs

Statistics:

• Pseudonymised user profiles with information about the use of our career website. These include in particular:
  • Browser type/version
  • Operating system used
  • Referrer URL (the previously visited page)
  • Host name of the accessing computer (IP address)
  • Time of the server request
  • Individual user ID
  • Events triggered on the career website (surfing behavior)
• The IP address is anonymised so that it cannot be traced back to you
• No conclusions can be drawn about your person from the user ID itself

Marketing

• Pseudonymised user profiles with information about the use of our website. These include in particular:
  • IP address
  • Individual user ID
  • Potential product interests
  • Events triggered on the website (surfing behavior)
• The IP addresses are regularly anonymised, so that no conclusions can be drawn about your person.

The legal basis for ease of use, statistics and marketing cookies is based on your consent  whilst the legal basis for the use of technically necessary cookies is based on our legitimate interest in presenting our website in a fully functional manner.

You can withdraw/adjust your consent at any time with effect for the future. Just click here and make your selection. By removing the corresponding checkmark, you simply and easily withdraw your consent for the respective processing purposes.

Recipients/categories of recipients:

When processing data by means of cookies and similar techniques for processing usage data, we may use specialised service providers, in particular from the area of online marketing.

These third parties process your data on our behalf as data processors, are carefully selected and under strict contract. All companies listed as providers in our Cookies Policy act as processors who provide data processing for us.

As part of our cooperation with Google LLC and Facebook Ireland Limited, the above-mentioned data is usually also processed on servers in the US for statistical and marketing purposes.

Retention period/criteria for determining the retention period:

The retention period for cookies can be found in our Cookie Policy . If the information ’persistent’ is indicated in the ‘Expiration’ column, the cookie is stored permanently until the corresponding consent is withdrawn. The retention period of the session storage is limited to the respective session and ends when the browser is closed.

We have integrated YouTube videos into our online content, which are stored on http://www.youtube.com and can be played directly from our website. These are all integrated in the ‘extended data protection mode’, meaning that no data about you as a user will be transmitted to YouTube if you do not play the videos. Only when you play the videos will the data be transferred. We have no influence on this data transfer.

Further information on the purpose and scope of data processing by YouTube, which also takes place on servers in the US, can be found in the privacy statements of the provider. There you will also find further information about your rights in this regard and setting options to protect your privacy. YouTube address and privacy policy: Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland; https://www.google.co.uk/intl/en/policies/privacy/.

We use Bing Maps on our career website. This enables us to display interactive maps directly on the career website and allows you to conveniently use the map function to find job offers in your area.

By visiting our career website, the provider of Bing Maps, Microsoft Corporation, receives the information that you have accessed the corresponding sub-page of our career website. To use the functions of Bing Maps, it is necessary to process your IP address as part of Internet communication. This data is usually processed on a Microsoft server in the US.

We have no influence on the specific data processing by Bing Maps. Further information on the purpose and scope of data processing by Bing Maps can be found in the privacy statements of the provider. There you will also find further information about your rights in this regard and setting options to protect your privacy. Address and privacy policy of the provider of Bing Maps: Microsoft Corporation, One Microsoft Way, Redmond, WA 98052-6399 USA.

These data protection regulations apply to the data processing by Lidl Great Britain Limited having registered office in Lidl House, 14 Kingston Road, Surbiton, KT5 9NU (‘Data Controller’) and to the career website https://careers.lidl.co.uk/. The data protection officer of Lidl Great Britain Limited can be reached at the above address for the attention of the data protection officer or the email address data.protection@lidl.co.uk.

Further information and additional contact persons regarding your rights as a data subject can be found in section 4.10 of this data protection information.

We would like to give you the opportunity to conveniently apply internationally to all Lidl companies from one portal. Creating your profile in the Lidl recruitment portal enables us to stay in touch beyond your application and offer you additional services related to ‘Working at Lidl’ and the Lidl Candidate Community. For example, after speaking with us at a career fair, completing an internship or a student placement, you have the opportunity to create an account in the recruitment portal without having to apply for a specific position.

We process:

• The data that you make available to us during registration and in the recruitment portal
• Your e-mail address, password, first name, last name, country/region of your place of residence
• CV, where provided

The processing of your profile data takes place on the basis of the user contract for the recruitment portal.

When you register in our recruitment portal and select the option regarding visibility of your profile to ‘‘Yes, for all current and future positions within the International Lidl Group’), we can consider you for other positions based on your qualifications worldwide. In addition, this gives you the opportunity to be taken into account in the activities of our Lidl Candidate Community (e.g. invitations to apply for roles relevant to your experience and insights from our recruitment team).

When you visit the recruitment portal, log files are generated with the following content:

• Your IP address
• The path of the page
• A description of the type of user agent used (e.g., your web browser)
• The website from which you came to the current page (referrer)
• The date and time of the query

Lidl Stiftung & Co. KG, Stiftsbergstraße 1, 74172 Neckarsulm, is responsible for the processing of your data within the framework of the recruitment portal/candidate profile.

If you register with a candidate profile in our recruitment portal (which is possible without actively applying), we will process your data in order to offer you additional services of your choice. This is done on the basis of the user contract accepted by you.

Please note that after you submit an application, the CV on your candidate profile will be updated to reflect the CV submitted with your most recent application.

If you have applied for a specific position and would also like to be seen by all recruiters of the Lidl Group or within your country of origin, you can choose this setting at any time in ‘Data Privacy Settings, Communication and Search Options’ in your profile or when you create a profile you can select ‘Yes, for all current and future positions within the International Lidl Group’ or ‘Yes, only for current and future positions within Lidl in my country of residence’. The recruiters may then view the data in your profile in order to suggest positions that suit you. If there is a suitable position, we will contact you by e-mail and invite you to apply for this position. You can decide whether you want to apply.

If you select the option ‘Yes, for all current and future positions within the International Lidl Group’, you consent to your profile (name, address, e-mail-address, candidate ID, phone number, current CV, additional documents and correspondence uploaded to your profile, participation in talent pool or newsletters) being visible to all recruiters and, where applicable, managers of all Lidl national organisations and Regional Distribution Centers as well as Lidl Stiftung & Co. KG and Lidl Digital International GmbH & Co. KG across all Lidl countries.

If you select ‘Yes, only for current and future positions within Lidl in my country of residence’, you consent to your profile being visible to all recruiters and, where applicable, managers of the Lidl national organisation and the associated Regional Distribution Centers in your country of origin.

These two options mean that all responsible employees have access to your profile. If you have selected one of these options, you will continue to be considered for future vacancies once the application process has ended.

If we transfer your personal data to recipients outside the UK this will only take place where it can be adequately protected and where an appropriate level of data protection has been agreed with the data recipient under contract. You may in certain circumstances be asked for your consent to transfer data outside of the UK.

Withdrawal of consent

You can revoke your consent to the worldwide or national visibility of your profile at any time.  The legality of the processing that has already taken place up until the receipt of your withdrawal is not affected by this. In your profile, you can adjust the setting at any time in ’Data Privacy Settings, Communication and Search Options’ on your profile. Please note that this setting applies to all of your submitted and still active applications. Only the recruiting teams responsible for the respective positions for which you have an active application can then access your job-related data. Outside of these specific positions, we cannot consider you for other roles unless you submit an application for those positions.

If you select the visibility option ‘No, only for the positions I have applied for. I do not want to be considered for other positions’, only the recruiters and managers responsible for filling the position can see your profile. Your data will not be forwarded, even for other suitable positions. Your profile will not be included in the Lidl Candidate Community with the option to receive invitations to apply for roles relevant to your experience as well as receive insights from our recruitment team.

In our recruitment portal, technically necessary cookies and other technically necessary technologies are used to process usage data (for example, to display our website correctly/functions you require, to save your login in the login area).

You can find an information overview of the cookies and other technologies used here, along with the respective processing purposes, storage periods and any third-party providers involved.

The legal basis for the use of technically necessary cookies is based on our legitimate interest to provide you with a website in in a fully functional manner.

Log files

Log files are stored for the following purposes:

• Ensuring a smooth connection
• Ensuring comfortable use of our website/application
• Evaluation of system security and stability

The legal basis for processing the log files is based on our legitimate interest to provide you with a functional website.  

The transfer of your data to external service providers who support our application process in individual cases will only take place after careful selection and contractual obligation. External IT and consulting service providers as well as companies of the Schwarz Group support us in the provision of the system and may receive access to your data in individual cases as part of the service provision. These are the following service providers:

• Schwarz IT KG, Stiftsbergstraße 1, 74172 Neckarsulm, Germany

You can delete your candidate profile and the saved attachments at any time in the profile settings. You are the owner of your data.

In the event of inactivity, your account will be deleted 12 months after the last login. 

If you have decided to be included in our Lidl Candidate Community, you will receive a reminder e-mail before your account is deleted.

If you initiate the deletion yourself, the deletion will take place within 24 hours, provided that this does not conflict with retention requirements or our legitimate interests.

If the terms of use are changed, please note that you will be prompted to accept the changed license agreement the next time you log in. If this consent is not given within 28 days, your profile and your data will be deleted and no longer processed. If you reject the updated terms of use, your data will be deleted within 24 hours and no longer processed, unless this is contrary to retention requirements or legitimate interests on our end. Existing applications will be treated as withdrawn and will also be deleted according to these deadlines.

The retention period for cookies can be found in our cookie policy. If the information ‘persistent’ is indicated in the ’Expiration’ column, the cookie is stored permanently until the corresponding consent is revoked. The retention period of the session storage is limited to the respective session and ends when the browser is closed.

Log files are stored for a period of seven days and then automatically deleted.

There is no legal or contractual obligation on your part to provide us with personal data. Without the data, we cannot contact you or consider you in the application process.

If you have any questions about the recruitment portal you can contact is using the following details:

Lidl Stiftung & Co. KG

Talent Sourcing International

Stiftsbergstraße 1

74172 Neckarsulm

Germany

Email: Talent_Sourcing@lidl.com

If you have additional questions about the processing of your data, you can contact the company Data Protection Officer of Lidl Stiftung & Co. KG (see Section 2.8).

Lidl Stiftung & Co. KG

Datenschutz International

Stiftsbergstraße 1

74172 Neckarsulm

Germany

The data protection officer of Lidl Stiftung & Co. KG can be reached at the specified address for the attention of the data protection officer or at datenschutz@lidl.com.

Additional information and contact persons regarding your rights as a data subject can be found in Section 4.10 of this data protection information.

In order to apply for a position in the Lidl Group, you must register in the recruitment portal. Please apply online, any applications sent by post will not be returned to you and will subsequently be destroyed.

When you register, you create a candidate profile. After creating your profile, you can upload your application documents and view and change your data, apply for other positions, withdraw individual applications or delete your entire profile, including all current applications. You can delete your profile at any time in the profile settings. 

Lidl Stiftung & Co. KG, as operator of the recruitment portal, processes the data that you submit as part of your application on behalf of the Lidl companies that advertise the job to which you apply and forwards your data to them. This can include the following personal data:

• Name, CV, cover letter, which may consist of, if supplied by you, email address, address, date of birth and phone number
• Records of education and training details
• Online test result, where applicable for the role applied for

We do not collect any personal data regarded as ‘special category data’ as defined by the General Data Protection Regulation e.g. information relating to your health or religion.

The Lidl company advertising the job is responsible for the processing of your application data.

Once you have applied for a role, further personal data will be processed as part of onboarding:

• National Insurance number
• Passport number
• Emergency contact name, phone and relationship
• Phone number
• Account holder name, sort code, account number, roll number if applicable and bank country
• Evidence of the right to work (e.g. passport, biometric residence permit, other acceptable documents as listed by the Home Office)

The personal data you have provided to us during the recruitment process will be used to contact you as part of your onboarding experience and kept within our HR systems for managing our employment relationship with you.

A pre-employment check is completed by Experian as part of the application process, they are contracted by us to confirm appropriate status, but Lidl does not retain any data submitted as part of this check. Only the results of the check are retained.

We will collect data about unspent criminal convictions from you if it is appropriate to your role and if we are legally required to do so. This information will be gathered during the recruitment application process, which may include an Employment Background/Reference Check. Depending on your role, you may be subject to further Disclosing and Barring Service (DBS) checks. During your employment we may be made aware directly from you or from a third party such as government or law enforcement agencies about information pertaining to a criminal offence or conviction. This information may already be publicly available. Documentation, which may contain personal data provided by you during the interview process will also be recorded. 

The Lidl companies that advertise a position process your data in an application for the purpose of carrying out the application process and for the establishment of an employment relationship and  therefore entering into a contract with you.

The transfer of your application data to external service providers who support our application process in individual cases will only take place after careful selection and contractual obligation. External IT and consulting service providers as well as companies of the Schwarz Group support us in the provision of the system and may receive access to your data in individual cases as part of the service provision. These are the following service providers:

• Aon Assessment Solutions: for the completion of assessments such as online tests and video interviews.
• Netigate for collating anonymous candidate feedback.

With the help of statistical data (no names and no submitted application documents) from the application processes (e.g. processing times of applications, etc.), the Lidl company advertising monitors the effectiveness of the application process.  The legal basis for this data processing is based on our legitimate interests to analyse, optimise and simplify the application process.  

In order to conclude employment contracts, we may use the electronic signature (Adobe Sign) with the help of the service provider Adobe Software Ireland Limited on the basis of our legitimate interest in providing an efficient contract signing process.

Personal data is provided by you, the applicant directly or by an agency on behalf of the applicant. In the case of submissions by agencies, the agency must get the express permission of the candidate and all data is handled in the same way as if it was submitted by the candidate themselves.

Employees recommend employees - What happens to your data and the data of the recommending employee?

If your application is recommended as part of Lidl’s Employee Recommendation Program (Referral Scheme), we process your first and last name, the first and last name of the referring employee and, if applicable, the future personnel number, the position and your start date in order to process the referral bonus for the referring employee. We process this data to fulfill our contract with the referring employee.  

If we transfer your personal data to recipients outside the UK this will only take place where it can be adequately protected and where an appropriate level of data protection has been agreed with the data recipient under contract. You may in certain circumstances be asked for your consent to transfer data outside of the UK.

We have put in place appropriate security measures to protect your data from loss, disclosure, or unauthorised use of, or access to your data by unauthorised persons.

We limit the use of your personal data and the access to it by those on a need-to-know basis. Data Protection training, access restrictions, policies and procedures, along with physical and technical measures are in place to protect your data.

Procedures are implemented, by which to handle any suspected breach of our data and we will notify you of any such event if we are required to do so.

You can withdraw your application to us at any time.

After a decision is made on your application, the data processed as part of the application process (including interview notes) will be deleted after the end of the application process in accordance with the country-specific deadline of the Lidl company to which you have applied.

Here you will find an overview of our country-specific deletion periods:

There is no legal or contractual obligation on your part to provide us with personal data. However, without the data, we cannot contact you or consider you in the application process. The data will also be required if a contract is signed. 

Recruitment Manager
Lidl GB
Lidl House

14 Kingston Road

Surbiton

KT5 9NU

recruitment@lidl.co.uk

Lidl Great Britain Limited

The data protection officer of the Lidl Great Britain Limited can be reached at the specified address for the attention of the data protection officer or at data.protection@lidl.co.uk.

Data Protection Officer

Lidl GB
Lidl House

14 Kingston Road

Surbiton

KT5 9NU

Further information and contact persons regarding your rights as a data subject can be found in Section 4.10 of this data protection information.

You are entitled to the following  rights if the respective legal requirements are met:

• The right to be informed about the collection and use of your personal data
• The right to have access to your personal data
• The right to request rectification of incorrect data or completion of incomplete data
• The right to request deletion of your personal data stored with us
• The right to request restriction of processing of your data
• The right to request data portability
• The right to object to the processing of your personal data

You have the right to be informed about the collection and use of your personal data:

• the purposes for which the personal data are processed
• the categories of personal data that are processed
• the recipients or categories of recipients of the personal data
• the retention periods for the personal data
• all available information about the origin of the data, if the personal data was not collected from you
• the details of the existence of an automated decision-making process, including profiling
• the details of transfer of the personal data to any third countries or international organisations

You have the right to receive, upon request, information about the personal data held with us about you, free of charge, commonly known as a ‘data subject access request.’ You have the right to ask for:

• Confirmation of the data processing activities involving your data
• A copy of your personal data
• Information outlined in this Privacy Notice and within the above section 4.2

You have the right to seek the immediate rectification by us of inaccuracies with your personal data. Considering the purposes of the processing, you have the right to request the completion of incomplete personal data and add newly available supplementary information.

You have the right to request your personal data is erased if one of the following grounds applies:

• The personal data is no longer necessary for the purposes for which they have been collected or have been processed in any other way
• You withdraw consent and there is no other legal ground for the processing
• You object to the processing and there are no overriding legitimate grounds for the processing to continue
• The personal data has been unlawfully processed
• The deletion of the personal data is necessary for the fulfilment of a legal obligation

Where our processing of your personal data is based on your consent, you have the right to withdraw your consent, but this will not affect the lawfulness of the processing based on your original consent. We will no longer process your data for the purpose you originally agreed to unless we have another legal basis for continuing to process your data, which we will explain to you.

If we have made the personal data public and are obliged to delete it, we will take appropriate measures in so far as possible to ensure this data is removed. This may include us informing the third party processing your data to delete all links to the personal data (copies or replications).

You have the right to request from us a restriction of the processing, if one of the following requirements exist:

• The correctness of the personal data is disputed by you
• The processing is unlawful, and you request a restriction of the use of the personal data rather than its deletion
• We no longer require your personal data for the purposes of the processing, but you require it in order to enforce, exercise or defend legal claims
• You have raised an objection to the processing, so long as it is not certain whether the legitimate grounds of Lidl outweigh those of yourself

You have the right to receive the personal data that concerns you, which you have provided to us, in a structured, common and machine-readable format, and you have the right to transfer this data to another data controller without hindrance by us, considering:

• The processing is based on consent or on a contract
• The processing takes place with the aid of automated procedures

When exercising your right to data portability, you have the right to ensure that the personal data is transferred directly by us to another data controller, where this is technically feasible.

You have the right to object to the processing of your personal data, for reasons arising from your own particular situation.

The above general right of objection applies to all processing purposes described in these data protection regulations, which are processed based on legitimate interests. This also applies in relation to data processing for the purpose of direct mail for marketing purposes. If you object to any processing of data, it will be stopped with effect for the future unless we as the employer are able to demonstrate overriding legitimate grounds for further processing that outweigh your interests.

Right of appeal to the data protection supervisory authority according to Article 77 GDPR: You also have the right to lodge a complaint with the responsible data protection supervisory authority. You can contact the data protection supervisory authority in the country in which you are resident or the authority of the country in which the responsible Lidl company is located.

Contact person for questions or to exercise your rights as data subject:

• If you have any questions about the career website or to exercise your rights in the processing of your data (data subject rights), please contact:

Recruitment Manager
Lidl GB
Lidl House

14 Kingston Road

Surbiton

KT5 9NU

recruitment@lidl.co.uk

• If you have any questions about the Recruitment portal and the exercise of your rights when processing your profile data (data subject rights), please contact:

Lidl Stiftung & Co. KG

Stiftsbergstraße 1

74172 Neckarsulm

talent_sourcing@lidl.com

• If you have any questions about your application, the application process and the exercise of your rights in the processing of your application data (data subject rights), you can contact the company to which you have applied.

Recruitment Manager
Lidl GB
Lidl House

14 Kingston Road

Surbiton

KT5 9NU

recruitment@lidl.co.uk